Yes, there is a small host fee associated with hosting to offset the hard cost of the conference. 

Large Gathering

>15 attendees – for Churches or Organizations

• Regular: $299 to host (deadline September 1, 2025)

Host registration packages for large gatherings will include:

• Digital promotional materials, 
• A unique registration site for your specific event, 
• Conference swag for your attendees (25 attendees required), 
• Access to a leaders Facebook group, and 
• Support of our team to make your event a success. 

We will take care of:

• Managing registrations for your site, 
• Marketing your simulcast location to the wider foster/adoptive community and
• Communicating with attendees leading up to the event. 

We want the host site to have the same experience as the in-person event and ship interactive elements that we may use at the in-person conference.

Small Gathering

<10 attendees

• Regular Rate: $199 (until October 1, 2025

We want to make it easy for you to watch the simulcast with your friends. Hosting a small group simulcast includes with it:

• A hosting guide (PDF), 
• Digital attendee guide (PDF) that you can print for your attendees,
• Technical support during the event (through email), and 
• 10 attendees registrations.

Please note that small gathering site attendees do not need to register through the Replanted website and that small gathering host sites will need to manage their own registration and communicate with their own attendees. Small group hosts will not receive attendee swag.

Anyone you invite and the larger public. Large gatherings are open to the public to allow attendees to find your host site on our website. We want attendees to watch the simulcast in community with others on a similar journey. Your registration link and hosting address will be displayed on our website map, so anyone will be able to register. We will cap registration based on your requirements. Please note, if you would like your large gathering to be listed as a private site, please email HostSite@replantedministry.org. We will make considerations on a case-by-case basis.

Anyone you invite, up to 10 people. 

Large gathering: The attendee pays a small fee via your registration platform:

$45 early bird registration | $55 regular registration

Small gathering: No additional charge is paid by the attendees, up to 10 people.

• A space to host the simulcast (auditorium, round table/chairs)
• A strong internet connection.
• Projector screen for a large group gathering
• TV or projector screen for small group gathering
• Ability to promote your event to your local foster and adoptive community. 
• Participation in zoom meetings with the Replanted Conference team.
• A strong internet connection and necessary tech to stream the event.
• A willingness to create an atmosphere filled with grace and love.
• A desire for attendees to feel more supported, encouraged, and closer to Jesus.
• Ability to recruit NO WAY gifts for attendees (e.g. gift cards, cash, gifts)

Click here to see the host site schedule!

The simulcast is live and happening in Central Standard Time (CST). Here are our suggestions based on your timezone.

Eastern Time Zone (EST)

We recommend watching the simulcast live with us. Meaning your event would start at 10:30am EST on Friday, October 24, 2025. If you would like to alter your start and end times or create your own schedule, you will need to host a delayed viewing.

Central Time Zone (CST)

We recommend watching the simulcast live with us. Meaning your event would start at 9:30am CST on Friday, October 24, 2025. If you would like to alter your start and end times or create your own schedule, you will need to host a delayed viewing.

Mountain Time (MDT)

You can either watch the simulcast live with us, or choose your own start time that same day and press play. You can only choose a start time that is behind our current stream. For example, you can press play at 9:30am MDT which would be 1 hour behind our broadcast (which airs at 9:30am CST / 8:30am MDT). This would allow you to have a more ideal start time, while participating in the larger conference experience with the host site in Chicago. 

If you would like to alter your start and end times or create your own schedule, you will need to host a delayed viewing.

Pacific Time Zone (PST)

You can either watch the simulcast live with us (which may feel early since that is 7:30am PST), or choose your own start time that same day and press play. For example, you can press play at 9:30am PST which would be 2 hours behind our broadcast (which airs at 9:30 am CST / 7:30 PST). This would allow you to have a more ideal start time, while participating in the larger conference experience with the host site in Chicago. 

If you would like to alter your start and end times or create your own schedule, you will need to host a delayed viewing.

International Sites

Based on your timezone, you can choose to watch the conference live or offer a delayed viewing.

Yes, you are able to host internationally. However, you would need to register as a small gathering per the limitations of our registration platform. International sites are still able to access all live-streamed and delayed viewing sessions and would have the option to purchase bonus content for an extra small fee. International sites are responsible to pay for any additional currency exchange rates through our registration platform, BrushFire. We are not able to ship swag or interactive elements internationally. If your international host site would like to cover those costs and logistics, email HostSite@replantedministry.org.

Yes. Our live-stream will be October 23-25, 2025. If you are unable to host that weekend, you can host a delayed viewing October 26th, 2025 through November 16th, 2025. If you opt to do a delayed viewing, you will need to know the dates when you register as a host site. 

All these options are available to you. Just email HostSite@replantedministry.org and our team will set you up. Please note, your attendees will still need to register with a code and we will send you an invoice at the close of the conference.